Reporting Responsibility for Employees

Reporting Responsibility

The University of Arizona’s commitment to creating and maintaining an environment that is inclusive and free of discriminatory conduct is supported when all members of the University are able to have concerns addressed. To ensure that response, options, and resources are provided the University encourages all members of the Community to come forward with concerns and requires most employees to report concerns of discrimination and harassment.

Supervisory Employees

If an employee supervises others including, contractors, agents or students; teaches or advises students; or has management authority related to a UA-sponsored program or activity, they have certain responsibilities under the UA’s Nondiscrimination and Anti-harassment Policy.


Most University employees are responsible for promptly reporting any concern of sex discrimination (including sexual harassment, sexual assault, dating/domestic violence, and stalking) related to a student to the Office of Institutional Equity, the Title IX Coordinator, Deputy Coordinators, UAPD, or staff in the Dean of Students Office.

The Office of Institutional Equity leads response for all non-emergency reports of sex discrimination impacting students and is generally the most direct reporting option; a crime/crisis/emergency can be reported on-campus to UAPD by dialing 9-1-1.

It can be difficult to tell a student that you need to report the concern they have raised so we offer the following tips:

  • Tell the student you need to report the concern.
    • As soon as you are aware that the student may have a sex discrimination concern let them know your reporting obligation so that they can determine what information they would like to disclose.
    • If the student is reporting an incident of violence let the student know you will be obligated to report the names of the alleged perpetrator(s) and student(s) affected, as well as relevant facts (date, time, location).
    • Let the student know that they may request that their confidentiality be maintained and the University will consider their request.
    • Let the student know that there are on-campus confidential reporting options.
  • Listen to the concern carefully and empathetically without judgment.
  • Try not to make comments about the specific people or situations involved in the concern.
  • Try to gather information from the student that will be helpful in assessing the concern without forming an opinion about the viability of the complaint.
  • Let the student know reporting and support options are available and provide them with a link to this website.