Reporting FAQs

Yes. Most University employees are responsible for promptly reporting any concern of discrimination related to a student or a subordinate to OIE. Please report any emergency/crisis/crime to UAPD (9-1-1) and any non-emergency to OIE. For more information about responding to reports, please see Reporting.

OIE seeks to maintain and respect the privacy and confidentiality of information obtained during their process to the extent feasible. Disclosure may occur in some circumstances, including for investigation and evidence-gathering purposes and in order to notify individuals of the outcome of an investigation. Other situations where disclosure may occur include, but are not limited to, disclosures permitted by the Family Educational Rights and Privacy Act (FERPA) and required compliance with an obligation imposed on the University by law, or facilitation of other legitimate University processes.

The following options are available to report potential discrimination or discriminatory harassment; sex-based discrimination or harassment; or a potential violation of Title IX:

Often OIE learns of concerns or potential Policy violations through campus partners such as faculty or Housing staff. When OIE receives a report of concerns for an individual, OIE will outreach to provide support and resources.

Additionally, OIE may reach out to individuals with an invitation to participate in an investigation a witness or to provide additional information. 

We encouraging reporting any concerns to OIE as soon as possible to maximize our ability to respond promptly and effectively.

There is no time limit for making a report under the Interim Procedures for Formal Complaints of Title IX Sexual Harassment (LINK) or for student reports related to violation of the Student Code of Conduct {Link}, but it may be more difficult to conduct a thorough investigation after an extended period of time.

For concerns related to the Nondiscrimination and Anti-harassment Policy, a complaint must be submitted to the Office of Institutional Equity within 180 days of the date of the most recent allegedly discriminatory act. More information can be found at Procedures for Investigating Complaints and Conducting Administrative Reviews.

Based on the information you share in your report will provide you with support and resources options and invite you to meet with an investigator. During a meeting with an investigator you will have an opportunity to share information and learn about the OIE process. Based on the information you share an investigator explain your investigation options.

Yes, if you have experienced or witnessed incidents of discrimination or harassment you should report the conduct to OIE as soon as possible.

A report is information shared with OIE about experiences or observations which may violate the University’s Nondiscrimination and Anti-harassment Policy.

After an initial report is made, OIE will determine if the information shared is accepted by OIE as a complaint that proceeds through a defined investigative process.

Students have a right to file a discrimination complaint with the U.S. Department of Education’s Office for Civil Rights (OCR). OCR “enforces several Federal Civil Rights Laws that prohibit discrimination in programs or activities that receive federal financial assistance from the Department of Education.”  More information is available at www.ed.gov/ocr.

Employees have a right to file a discrimination complaint with the U.S. Equal Employment Opportunity Commission. More information is available at www.eeoc.gov.

There may be other external agencies with which you can file a complaint – this is not an exclusive list. For example, if you are working on a research project funding by the National Aeronautics and Space Administration (NASA), you can file a complaint with NASA’s Office of Diversity and Equal Opportunity. More information is available at https://www.hq.nasa.gov/office/codee/.

For assistance in determining other agencies with which you can file a complaint, you can contact OIE.